Friday, August 16, 2013
How Long Does it Take to Be Good at Something?
In this TEDx Talk, Josh Kaufman points out that the "10,000 Hour Rule" originally referred to the amount of time required to become expert in a highly-specialized skill. Little-by-little, that idea has morphed into, "It takes 10,000 to get good at something."
Kaufman shows this graph in his talk. The diagram is what we call "the learning curve." When we first start, we have no skill in that area. With a little practice, we make improvement quickly. At some point, that improvement begins to level off. More time is required to realize additional improvement.
Kaufman was interested in how much time is required to get to the point where the curve and the orange line intersect. In other words, he wanted to know how much time is required to get "reasonably good"...not "expert"...just "reasonable good" at a new skill.
Kaufman sets the magic number at 20 hours, or about 45 minutes every day for a month. The video provides suggestions on how to make that 20 hours more efficient.
What do you want to learn how to do? You may be only 20 hours away.
Wednesday, October 03, 2012
The Myth of "That's the Way We've Always Done It"
Before placing the ham in the oven for baking, the mother cut off both ends. “Why did you cut off the ends of the ham?” asked the daughter.
“That’s the way my mother always did it,” was the reply.
The daughter quickly vanished. In moments, she was on the telephone to the grandmother verifying whether or not what she had been told was true. The grandmother replied that she did, indeed, always cut the ends off the ham. When asked why, the grandmother replied, “That’s the way my mother always did it.”
As fate would have it, the next week brought about a visit from great-grandmother. Overcome with curiosity, as young children often are, nothing would do but to pose this same question.
“Great Grandmother, Mommy always cuts the ends off her ham before she puts it in the oven. Mommy says she does it because that’s the way Grandmother always did it. Grandmother says she did it because that’s the way you always did it. Is it true, Great Grandmother? Did you always cut the ends off of the ham?”
“Yes, indeed, my child, I always cut the end off the ham” replied the elderly woman.
“But why?” asked the young girl.
Holding her hands about 12 inches apart, she replied, “Because my pan was only this big.”
Decades ago, Great Grandmother was confronted with a set of circumstances. Her pan was not large enough to accommodate the ham. She came up with procedures to handle those circumstances. She did the best she could with what she had.
What if we were to confront today's challenges the way Great Grandmother in the story confronted hers? What is we did the best we could with what we have? What we have keeps getting better, meaning what was "best" back then is far from "best" by today's standards.
What if we re-framed "that's the way we've always done it" to embody a standard of quality rather than a particular act? I imagine we would spend more time challenging outdated practices, more time learning the tools at our disposal, and less time carrying on with practices which worked in a bygone era.
If we look to the past for examples of doing the best they could with what they had, we also throw down the gauntlet to generations to come. We issue the challenge not to mindlessly carry on as we did, but to build on our accomplishments.
Our circumstances change. Our procedures must change with them. Our ancestors understood that. Do we?
Friday, May 25, 2012
Make Your Summer Count
You may be a student. You may be an adult whose job is in education. You may be the parent of a school aged-child. For just about all of us, the end of school and beginning of summer has an impact on our routines. For a huge percentage of our population, summer provides the largest block of discretionary time we will have all year.
Those three months will go back like a flash, and the bell will sound again. Students all over the country will complete that first writing assignment of the school year, the one entitled, “What I did during my summer vacation.”
What will you do on your summer vacation? How will you make your summer count? What skills have you wanted to learn? What new habits have you wanted to add to your life? If it’s going to happen, now is the time. Without some thought, however, August will be here and you will have little to show for it.
As you think back over your life, what are the summers that are memorable for you?
…The summer you learned to swim?
…The summer you learned to ski?
…The summer you learned a musical instrument?
…The summer you took that great trip?
Are you ready to build some more memories? Start by taking a blank sheet of paper and writing your own, “What I did during my summer vacation” letter. Write it as if August is already here. Write it from the standpoint of someone who is able to accomplish great things, because you do have the power to do great things. If you are a parent, work with your son or daughter as they craft their letter. As an adult, write your own letter. The little ones need to see that just because you are grown does not mean you stop growing. Having our story on paper is the beginning.
Now make it happen! Brainstorm the steps that will get you from where you are to where you want to be. Trap those steps with pencil and paper as you go. Make them as specific and clear as possible. Put the steps in whatever paper or digital planner drives your day so that making progress on your goal is integrated into all else you do.
Hang on to your letter. Re-read it weekly throughout the summer. With the letter as your compass and your paper or digital planner as your roadmap, you can make it happen.
This could be the summer to remember. It’s up to you. What are you waiting for?
Monday, February 06, 2012
Want to Predict Your Graduation Rate? (For Alabama Schools)
When summer 2012 rolls around, the graduation rate being measured will be that of the Class of 2011. That graduation has already happened. Those figures are in the books. Waiting until summer 2012 to find out the graduation rate for the Class of 2011 would be akin to waiting until March to find out if your team won the Super Bowl! Hang on, we will revisit this football analogy later.
The problem is that the formula for figuring the graduation rate is Greek to many. Let's take the mystery out of it. On the Free Resources page of my website, you will find tools which will compute your graduation rate. Keep in mind the formula changed, so we have upper classes using the original formula and the lower classes using the newer one. Tools for both are on the Free Resources page. You will also find a "Help" document for the new formula. You find the tool for the original formula is password protected. Use Principal (case sensitive) for the password. The password is required each time you go to open this spreadsheet.
Did We Win?
Image the gun sounds ending the game. The teams start to leave the field. The head coach taps the referee on the shoulder and asks, "Did we win?" Sounds crazy, right? But that's exactly what happens because too many people simply do not know how to calculate the graduation rate.
What's Our Game Plan?
You goal is to graduate every student, and do so on time, right? That's all you need to know about a plan to achieve the graduation rate you need for AYP. Pretty simple.
On the football field, the aim is to score as many points as you can and keep the other team from scoring. That's all you need to know, right? Or is it?
If there are 45 seconds left in the game and you have the ball on your own 40 yard line, wouldn't you like to know if you are ahead by 7 or down by 3? Aren't you going to handle things entirely differently depending on the score? You need to know a lot more than your aim is to score lots of points and keep the other team from scoring!
If it's February and you are looking at missing graduation rate by 2 students, aren't you going to handle things much differently than if your prediction was that you were going to be 15 students to the good? And if it's February, you can still do something about those students. Waiting until the year is over, just like waiting until the game is over, is too late to impact the score.
With the tools on the Free Resources page, Alabama schools will know where they stand with the students they still have. When the requirements require not only for the cohort to make graduation rate, but also every subgroup within that cohort to make the goal, you will still be able to predict your outcome, and if you don't like what you see, know how many students, and which students, to make your goal.
Graduation rate does not have to be a mystery. Know the score now. Adjust your game plan. Make it look easy.
Monday, January 09, 2012
What Do You Want to Do With Your Life?
For many years, my wife and I have composed a Christmas letter which we enclose in the cards sent each December. The letters recap the events of the past year so that friends who live in other parts of the country can keep up with what we were doing. The letters also serve to help the two of us reflect on the year just passed.
It was in January four years ago that I did something simple that turned out to be very powerful. One afternoon in January, I wrote the holidays letters for each of the upcoming three years. I wrote them as if those years had already passed and were now being recounted to friends. This act forced me to write with the same level of specificity I have always used to recount the past year. I saved the letters and reviewed them each month. Every month those thoughts were being presented to me. Once a month, I was being reminded of the direction in which I hoped our lives would be headed.
When December arrived and I sat down to write the actual holiday letter which would be mailed, the similarity between what I wrote back in January and what had actually come to pass was remarkably similar. Consciously, I had done nothing differently. Subconsciously, quite a bit was different.
Every day presents little choices that move us either closer to our desired future or farther from it. That once-a-month reminder seems to be making a difference for me. I offer this one simple idea, "Christmas Letters from the Future" for your consideration.
Friday, October 28, 2011
How Good to You Want to Be?
A year and a half ago, I posted about Saban's book, How Good Do You Want to Be? The book was interesting for two reasons. First, Alabama just won a national championship, and therefore the team and its coach were news.
Secondly, even though the cover pictured Saban dressed in Alabama crimson, the book was clearly written just after his LSU team won the 2003 BCS National Championship. How does what Coach Saban wrote seven years and two coaching stints ago relate to the present Alabama team? How does the book relate to a blog about organization and time management?Chapter 2, entitled "The Competitive Spirit," opens with the subheading "Don't look at the scoreboard." Saban argues that the focus should be on the process not the product. If the process is solid, the product takes care of itself. That thinking is very much in line with what the coach has been saying each season since arriving at Alabama. In the book, Saban goes on to say, "It is natural to be affected by where you are in life, but looking at the score and results can only take you away from your competitive spirit. Not only should you not concern yourself with the score, you should also avoid setting the bar or establishing benchmarks for success" (p. 58).
A year ago, much talk centered around a possible repeat national title for Alabama. As we know, Alabama wound up losing three games, and in retrospect, graduation left a large hole that would have made a repeat national championship a long shot. In the book, Saban says, "One of the hardest things to do in sports is to repeat as a champion. It is exceedingly rare in college or pro sports these days. Part of the reason is parity, but part of it is champions lose focus because of the distractions that success brings. The championship becomes the focus--not what it takes to be a champion" (pp. 68-69). Furthermore, he says, "We don't talk about repeating as national champions and we don't spend time thinking about the targets that are on our backs" (pp.71-72).
Writing a blog whose focus is time management and organization, I am particularly interested in the three-page subheading in the "Being a Great Leader" chapter entitled "Organization." Saban says, "And to be the most effective leader, you have to be organized." Saban offers these examples of what he does to stay organized (pp.129-130):
- Every practice plan and set of game notes, going back as far as I can remember, I organize into huge binders that I can refer to when I need to.
- I keep a pen and paper with me at all times during practice to quickly write down items we need to correct.
- Our pregame routine is organized down to the minute, and areas of the field are assigned for position groups. For example, no matter where we are playing, the running backs are always warming up at the 20-yard line opposite our bench.
- I prepare an agenda and a list of items to cover the day before all daily staff meetings so nothing is left out.
How Good Do You Want to Be? is a good read whether you are pulling for the team Saban coaches now or for the team he coached when he wrote the book. You have time to pick up or copy and read it before the game. It might not only give you a better insight into the game, but also how you can come closer to achieving your own goals.
Wednesday, June 01, 2011
Make Your Summer Count
The final bell has rung. Goodbyes have been said. The hallways are empty.
Summer has begun. Whether you are a student, or whether you are an adult whose job is in education, you are beginning the largest block of discretionary time of your year.
In a little more than two months, the bell will sound again. Students all over the country will complete the first writing assignment of the school year, the one entitled, “What I did during my summer vacation.”
What will you do on your summer vacation? How will you make your summer count? What skills have you wanted to learn? What new habits have you wanted to add to your life? If it’s going to happen, now is the time. Without some thought, however, August will be here and you will have little to show for it.
As you think back over your life, what are the summers that are memorable for you?
…The summer you learned to swim?
…The summer you learned to ski?
…The summer you learned a musical instrument?
…The summer you took that great trip?
Are you ready to build some more memories? Start by taking a blank sheet of paper and writing your own, “What I did during my summer vacation” letter. Write it as if August is already here. Write it from the standpoint of someone who is able to accomplish great things, because you do have the power to do great things.
Now make it happen! Brainstorm the steps that will get you from here to there. Trap them with pencil and paper as you go. Make them as specific and clear as possible. Put the steps in whatever paper or digital planner drives your day so that making progress on your goal is integrated into all else you do.
Hang onto your letter. Re-read it once a week throughout the summer. With the letter as your compass and your paper or digital planner as your roadmap, you can make it happen.
This could be the summer to remember. It’s up to you. What are you waiting for?
Saturday, January 01, 2011
The New Calendar and the Old
What will happen to that calendar? If it is made of paper, will in go in the trash can, or will it find a permanent place on a bookshelf? Of what value will it be in the future?
I firmly believe the types of things which go on a calendar for the future are not the same as those which adorn a calendar from our past. The calendar for tomorrow houses every entry about where we are to be and when, regardless of the lasting value of that appointment. If we are supposed to be somewhere, then we are supposed to be there, and the calendar is the trusted friend that takes the responsibility for keeping up with it.
Look at your calendar from 2010. If you are like most people, it is a patchwork quilt of things that mattered and things that really didn't. When the significant is hidden amongst the insignificant, the calendar from the past has little value.
A the end of every day, I ask myself the question, "How did you make today count?" That one question stares me in the face every evening. That one question forces me to think back over the events of the day and be honest about the way I used a very special gift. That one question helps me focus and compare how my day was spent in contrast to the vision I have for the future. The answer to that question goes on my calendar. From a mechanical standpoint, the question appears as a daily repeating task on Outlook and my BlackBerry.
What about the mundane entries on the calendar that I would not care to see again? I erase those, so that what is significant stands out. Please do not get me wrong. I am very much in favor of keeping records and documenting those events and conversations should I have to produce such information. I have written documentation on that sort of thing and the use of a digital "table of contents," described in both books, so that I can put my hands on it years later.
My calendar for the past serves as a sort of "mini-diary." It also serves as a compass.
How did you make today count? It is a sobering question indeed, at least for me. Perhaps the knowledge that I am going to have to answer that question when the day ends works on my subconscious from the time the day begins.
As we begin a new year, I ask you to "fast forward" to the end of it. What will the calendar for 2011 look like when we usher in 2012? Will it be a reminder of the trivial pursuits of the past year? Or, will it be a story of how you took 365 special gifts and turned as many as possible into gold. I invite you to join me in a daily journey to ask yourself:
Friday, August 13, 2010
New Years Resolutions...How are Yours Coming?
If something went well, why do you think this one is working while others have not? If one of yours has gone by the wayside, why do you think that happened?
Sunday, April 25, 2010
How Good Do You Want to Be?
I recently borrowed from the local library How Good Do You Want to Be? by Nick Saban. The book was interesting for two reasons. First, Alabama just won a national championship, and therefore the team and its coach are news.Secondly, even though the cover pictures Saban dressed in Alabama crimson, the book was clearly written just after his LSU team won the 2003 BCS National Championship. How does what Coach Saban wrote six years and two coaching stints ago relate to this year's Alabama team? How does a book written just after a national championship provide clues to how another championship team will be built?
Chapter 2, entitled "The Competitive Spirit," opens with the subheading "Don't look at the scoreboard." Saban argues that the focus should be on the process not the product. If the process is solid, the product takes care of itself. That thinking is very much in line with what we were hearing during this past season at Alabama. In the book, Saban goes on to say," It is natural to be affected by where you are in life, but looking at the score and results can only take you away from your competitive spirit. Not only should you not concern yourself with the score, you should also avoid setting the bar or establishing benchmarks for success" (p. 58).
With a strong team returning for Alabama next year, much talk is already centering around a repeat national title. In the book, Saban says, "One of the hardest things to do in sports is to repeat as a champion. It is exceedingly rare in college or pro sports these days. Part of the reason is parity, but part of it is champions lose focus because of the distractions that success brings. The championship becomes the focus--not what it takes to be a champion" (pp. 68-69). Furthermore, he says, "We don't talk about repeating as national champions and we don't spend time thinking about the targets that are on our backs" (pp.71-72).
Writing a blog whose focus is time management and organization, I am particularly interested in the three-page subheading in the "Being a Great Leader" chapter entitled "Organization." Saban says, "And to be the most effective leader, you have to be organized." Saban offers these examples of what he does to stay organized (pp.129-130):
- Every practice plan and set of game notes, going back as far as I can remember, I organize into huge binders that I can refer to when I need to.
- I keep a pen and paper with me at all times during practice to quickly write down items we need to correct.
- Our pregame routine is organized down to the minute, and areas of the field are assigned for position groups. For example, no matter where we are playing, the running backs are always warming up at the 20-yard line opposite our bench.
- I prepare an agenda and a list of items to cover the day before all daily staff meetings so nothing is left out.
Friday, January 08, 2010
Holiday Letters from the Future
For many years, my wife and I have composed a holiday letter which we enclose in the cards sent each December. The letters recap the events of the past year so that friends who live in other parts of the country can keep up with what we were doing. The letters also serve to help the two of us reflect on the year just passed.
It was in January three years ago that I did something simple that turned out to be very powerful. One afternoon in January, I wrote the holidays letters for each of the upcoming three years. I wrote them as if those years had already passed and were now being recounted to friends. This act forced me to write with the same level of specificity I have always used to recount the past year.
I saved the letters and reviewed them each month. Every month those thoughts were being presented to me. Once a month, I was being reminded of the direction in which I hoped our lives would be headed.
When December arrived and I sat down to write the actual holiday letter which would be mailed, the similarity between what I wrote back in January and what had actually come to pass was remarkably similar. Consciously, I had done nothing differently. Subconsciously, quite a bit was different.
Every day presents little choices that move us either closer to our desired future or farther from it. That once-a-month reminder seems to be making a difference for me. I offer this one simple idea, "Holiday Letters from the Future" for your consideration.
Monday, October 19, 2009
Time to Aim Lower?
How often do we set lofty goals and then nothing happens? The goal seems like an insurmountable obstacle. What if we took the time, however, it figure out exactly what the first step towards completing that goals might be. Not the first 27 steps. Just the first step. What if we devoted just a few minutes towards pushing that goal forward?
That's what this enjoyable article was all about. The authors make some pretty valid points, and it's well worth the few minutes it takes to read it. To view the article, click here.
Tuesday, November 18, 2008
Dear Me,
Lonnie's idea is similar to one that I proposed last December in a post entitled Christmas Letters from the Future. As we approach this Christmas season, I invite you to click on the link and read that post, a post about having a vision for the future, and through regularly reviewing it, bringing reality and that vision closer together.
Wednesday, December 05, 2007
Christmas Letters from the Future
In a recent post, you read about the Christmas Letter composed each year recapping the events of the past month and how the notes I have jotted to that point in the year resurface once each month.
This year, I sat down in January and wrote the Christmas Letters for 2007, 2008, and 2009. I wrote them as if those years had already passed and were now being recounted to friends. This act forced me to write with the same level of specificity I have always used to recount the past year.
I saved the letters in the note section of a single task on the BlackBerry and set the task to repeat each month. The outcome is that once a month, those thoughts are presented to me. Once a month, I am reminded of the direction in which I hope to be headed.
As I sit here and read what I write this past January, the similarity between what I wrote and what has happened is remarkably similar. Consciously, I have done nothing differently. Subconsciously, quite a bit has been different.
Every day presents little choices that move us either closer to our desired future or farther from it. That once-a-month reminder seems to be making a difference for me. I offer this one simple idea, "Christmas Letters from the Future" for your consideration.
Wednesday, May 31, 2006
School Administrator Magazine Article
Saturday, February 18, 2006
Dissertation Advice
I made no notes on 3X5 cards nor did I ever have various sources scattered all over the floor. On my computer, I had a single file that I had named something like "Lit Review." It really amounted to electronic 3X5 cards.
I would read a particular source (article or book) from beginning to end and take notes on screen. I would putt a couple of line breaks between each entry I used. At the end of each entry, I referenced the page number. If I had quoted anything, I used quotations right then and there so that later on there would be no doubt about what had been taken word-for-word and what I had paraphrased. When I finished with that source, I put the bibliographical entry for that article or book. Then, I would begin reading and taking notes from the next source.
When I felt like I had read everything of value and was "done" researching, I started at the end of my notes and "copied" the last bibliographical entry. I then pasted that bibliographical entry at the end of every single citation from that particular source. I then continued that process throughout the entire set of notes. When I finished, every bit of information was tagged with a page number and complete bibliographical entry.
As I put together the review of literature, categories began to emerge. My next step was to begin cutting and pasting all of these bits of information so that like info was together. (This would be just like taking a set of 3X5 note cards and sorting them in the order you want to use them in your paper.)
When I finished with this process, I basically had my review of literature organized. From there, it was a matter and creating the wording that would link these ideas and help the whole thing flow. The process also entailed cutting the bibliographical entries and pasting them in the bibliography. That insured that I had not left anything out of the bibliography. It also ensured that I had not included anything in the bibliography that had not actually been used in the paper.
When people ask me how long it took me to write the dissertation, I always say 6 months, 2 years, or 4 year, depending on how you look at it. I had the original idea when I was working on a paper for an earlier degree (which is what I mean by the 4 year part).
When I started the doctoral program, I knew I was going to be writing a paper for every class, so I found some way to work my eventual dissertation topic into the requirements for every one of those papers, so that I was constantly feeding the dissertation. From the time I entered the program to the time I defending the dissertation was 2 years and 2 months. I would recommend to ANYBODY starting a doctorate to spend considerable time getting at least a general idea of what they want to write the dissertation on BEFORE you start classes. Otherwise, you find yourself up to your ears getting through one class after another and no time to step back, look at the whole program, all make all the parts work together.
I sat down with my chair on morning to hammer out a title, a hypothesis, how I would conduct the study, etc. One hour later, our meeting was done. Six months later, I defended the dissertation. The subject? Time management practices of
Saturday, June 18, 2005
Goals (Palm)
+Piano has been tuned
Notice the “+” sign. That is my signal that what follows it is a goal. Any time I see a task which begins with a “+” I know I have a goal that has no action step associated with it. On Outlook, any item such as that is going to sort to the top of the list of whatever category it's in.
The next step towards accomplishing that goal is going to go in front of the +. In this example, the next step is to go to the yellow pages and contact some piano tuners. My task now looks like this:
Other action steps may come to mind. I am thinking of questions to ask during the phone call. I will need a place to wrote information I gather during the conversation. I will use a note attached to this task to house all of this type of thing. I will assign this task to the “Home” category since I am going to be consulting the yellow pages while at home.
Let’s say found three people in the yellow pages. It's 10:00 PM, so calling them right now is not a good idea. I jot down their names and numbers in the note section of the task. I don’t check off the task.
Instead, I change the task line to read:
Call piano tuners+Piano has been tuned
------------------------------------------------------
Sam Jones-555-8091
Joe Smith-555-1999
Jim Adams-555-8111
Ask during call:
Price?
When are you available?
(Since the next step is to place the calls, I change the category to Calls.)
I have talked to 2 piano tuners and left a message for a 3rd to call me. I am waiting on his call before I make up my mind who to hire. My task would look something like this (the first line is what would be in the task line. The rest is the attached note):
Jim Adams+Piano has been tuned
------------------------------------------------------
Sam Jones-555-8091-Charges $100 for the job. Is booked up until June 15.
Joe Smith-555-1999-Charges $75 per hour. Can come any Saturday.
Jim Adams-555-8111-LM 5/24 9:00
Ask during call:
Price?
When are you available?
(Since the status of this goal is that I am waiting on a call from Jim, I change the category to “Delegated.”
Jim Adams calls back and says he is returning my call. I know to go to the Delegated category, and there is all of the info so far. Jim has the lowest price, so we go ahead and schedule a day and time to come. Now I have:
Jim Adams-Tuned piano+Piano has been tuned
------------------------------------------------------
Sam Jones-555-8091-Charges $100 for the job. Is booked up until June 15.
Joe Smith-555-1999-Charges $75 per hour. Can come any Saturday.
Jim Adams-555-8111-LM 5/24 9:00. Charges $80 for the job and should take 3 hours. He will come Saturday at 9:00.
Ask during call:
Price?
When are you available?
At this point, I will do a couple of things. I will copy this info:
Jim Adams-555-8111-LM 5/24 9:00. Charges $80 for the job and should take 3 hours. He will come Saturday at 9:00.
I will leave the category as Delegated (since the next step--showing up to tune the piano--is in someone else's court), and enter this appointment on my calendar. I will attach a note and paste:
Jim Adams-555-8111-LM 5/24 9:00. Charges $80 for the job and should take 3 hours. He will come Saturday at 9:00
Saturday afternoon as I review the Delegated list, I see the entry: "Jim Adams-Tune piano+Piano has been tuned." That original statement--"+Piano has been tuned" is now true, so I check it off the task. The goal has been completed!
Let's say Jim did not show up at the appointed time. His contact info is in the note attached to the appointment, so it's easy enough to pick up the phone and call him. I find he has decided not to do the job. The contact info for the other piano tuners in that one task. I would probably remember to look for it in the Delegated list. If not, I enter this in a search:
+Piano
Since I won't have many goals that begin with the word "piano," Iwill hit on the correct item quickly. I can now call one of the other tuners.
In summary:
1. Each goal is tracked in a single task.
2. The task line includes the next step to be taken, a “+” sign, and the goal. Everything else goes in a note attached to the task.
3. As each step is completed, nothing is checked-off. Instead the completed task is replaced by the next one.
4. When the goal has been achieved, the task is checked off.
Saturday, March 26, 2005
Goals (Paper Planner)
The accomplishment of worthy goals is not only rewarding, but a central aim of time management. Achieving goals virtually always includes multiple steps. Rather than listing a single task on a to-do list and checking it off as “done” after a single action, goals are composed of anywhere from a few to a great many tasks. When each one has been completed, some type of follow-up remains. All too often, lack of follow-up stalls the progress towards a goal. “Falling through the cracks” describes far too many well-intentioned goals.
Fortunately, setting and achieving goals (big and small) is not complicated. The process involves only 4 steps:
1. Define your goal in such a way that you will know when it has been achieved.
2. Define as many of the steps involved as is practical.
3. Develop a methodology for incorporating those small steps into your total daily activities.
4. Seal the cracks through a good system of follow-up and follow-through.
Define Your Goal
I define my goals as statements which answer the question, “I can mark this goal as done when what is true?” Examples would include:
· The piano has been tuned.
· My weight is at 170.
· Income tax returns have been mailed.
· Surprise party has been held.
In each case, it the statement is true, the goal has been accomplished. If the statement is false, I have more work to do.
Where do you write your goals? For those using a paper planner, reserve a section in the back of the planner and stock it with blank, lined paper. Each goal gets a page. Begin by defining the goal at the top og the page.
Define the Steps
Defining your goal tells you where the “finish line” is located. Defining the steps takes you from where you are to where you want to be. For some goals, you will be able to list every step. For most goals, you will be able to list the first few. For some goals, you will only be able to list only the first one.
One the page where you define your goal, list beneath it each step in the order they need to be done. You may even want to list out to the side a target date for when you hope to accomplish each one. If the goal will have many steps, it would be advisable to work out the steps on scrap paper first and when you are satisfied that the list is complete and in the proper order transfer it to its page in your planner.
Whereas your goal will be a statement with a noun up front, the steps to achieving your goal will begin with verbs. Common examples include:
· Call
· See
· Decide
· Write
The critical element is that every step is worded in such a way that it is doable. Make no mistake; if what you write is the least bit “fuzzy,” you will skip right over it. Take the time on the front end to define your steps so they are doable and you will more than recoup that time in how quickly you are able to execute them.
Do not worry if you cannot list every step between now and the completion of your goal. If you can list only one step—but get it right, you are ahead if most people. Often, you really won’t be able to list more than a few steps. “Call Buford” may be your next step. What comes after that? The answer may well be that you do not know until you talk to Buford. The information he gives you and the agreements made in that conversation may determine what the next steps will be.
In addition to defining your goal and listing the steps to its successful completion, you will use this page for one more purpose. On the road to accomplishing your goal, you will need a place to write information you gather. For example, as you plan the surprise party, you will need a place to jot down prices for paper goods, phone numbers for entertainers, and names of guests to invite. You will use this page to list this type of information.
Incorporate the Steps into Your Daily Activities
At this point, you have defined your goal and know when it has been accomplished. You have defined at least the first step that will lead you towards the completion of that goal. Now, look at the first step your listed and copy it onto your to-do list. This act insures that as you go through your day, you will be making progress on your goal.
The chances are that you are working on several goals at any one time. By having the next step for each one on your to-do list, you are pushing each goal forward a step at a time as you go through the day.
Seal the Cracks
You have defined your goal, listed the steps, and put the first one on your to-do list. You complete that task and check it off. So far, so good. You go about the rest of your day checking off tasks without another thought to you goal. Soon a week has passed still with no more thought about that goal. What happened? Your goal has just fallen through the cracks!
To seal the cracks, add one simple thing at the action step that will refer you back to your goal. An easy way to do this is to simply number your goals. If “Piano is tuned” is goal #5 and your next step on that goal is to call Buford to ask who tunes his piano, you would enter this on your to-do list:
Buford-Who tunes your piano? Goal #5
Adding this ending serves two purposes. When you call Buford and need a place to write the information he gives you, looking at the “Goal #5” directs you to the page where you are tracking the information for that goal.
More importantly, before you check-off that call to Buford, you are reminded to turn to the back of your planner and refer to your goal. You will pick up the next step and enter it on your to-do list. Every time you accomplish one step, the next one will be added until your goal has been accomplished.
To summarize the process:
1. Define the goal.
2. Define the steps.
3. Add the next step to your to-do list.
4. Add a tag that will refer you back to the goal.
